Registration Policies
Photo ID Required for Check-in
All attendees are required to provide proper identification prior to receiving a conference badge and associated materials. All attendees must provide a valid photo ID (driver’s license or passport) when they check in. For student registrations, a valid student ID is also required.
Consent to Use of Images
Please note that photographs and video taken by or on behalf of AIAA of event activities and attendees shall be the property of AIAA. By registering for an AIAA event, you consent to the use by AIAA of any photograph or video in which you appear, including for promotional purposes, in print, digital, or other format, without notice or compensation to you.
Certificate of Attendance
Certificates of Attendance at a given forum are available for attendees who request such documentation during the event. Please request your copy at the AIAA Registration and Information Center. Claims of hours or applicability toward professional education requirements are the responsibility of the participant.
Membership
Professionals registering at the Conference rate will receive a one-year AIAA membership. Students who are not members may apply their registration fee toward their first year’s student member dues.
Notice About Visas
If you plan to attend an American Institute of Aeronautics and Astronautics (AIAA) event held in the United States and you require a visa for travel, you must apply for a visa with the U.S. embassy (consular division) or a U.S. consulate with ample time for processing. Advance travel planning and early visa application are important. AIAA strongly suggests that you submit your formal application to U.S. authorities a minimum of 120 days in advance of the date of anticipated travel.
Photographing or Recording of Sessions and Exhibits
Photographing or video or audio recording of sessions, materials presented in sessions, or technical exhibits without written permission from AIAA are prohibited. Please note that photographs and video taken by or on behalf of AIAA of event activities and attendees shall be the property of AIAA.
Sale of AIAA-Copyrighted Materials
The unauthorized sale of AIAA-copyrighted material is prohibited.
Publication Policies
AIAA will not consider for presentation or publication any paper that has been or will be presented or published elsewhere. Authors will be required to sign a statement to this effect.
AIAA policy precludes an abstract or paper from being submitted multiple times to the same forum. Also, AIAA will not republish a paper that has already been published by AIAA or another organization.
Papers being submitted to the Student Paper Competition must be indicated during the submission process as “Student Paper Competition” presentation type. Students should not submit the abstract more than once. Only submissions with “Student Paper Competition” presentation type indicated will be eligible for the competition. Papers selected for that competition will be published along with the forum proceedings.
"No Paper, No Podium" and "No Podium, No Paper" Policies
If a written paper is not submitted by the final manuscript deadline, authors will not be permitted to present the paper at the conference. It is the responsibility of those authors whose papers or presentations are accepted to ensure that a representative attends the conference to present the paper. If a paper is not presented at the conference, it will be withdrawn from the forum proceedings. These policies are intended to eliminate no-shows and to improve the quality of the conference for attendees.
Timing of Presentations
Each paper presentation will be allotted 30 minutes, including introduction and question-and-answer period, except where noted in the program.
WARNING—Technology Transfer Considerations
Prospective authors are reminded that technology transfer guidelines have considerably extended the time required for review of abstracts and completed papers by U.S. government agencies. Internal (company) plus external (government) reviews can consume 16 weeks or more. Government review if required is the responsibility of the author. Authors should determine the extent of approval necessary early in the paper preparation process to preclude paper withdrawals and late submissions. The conference technical committee will assume that all abstracts, papers, and presentations are appropriately cleared.
International Traffic in Arms Regulations (ITAR)
AIAA speakers and attendees are reminded that some topics discussed at conferences could be controlled by the International Traffic in Arms Regulations (ITAR). U.S. nationals (U.S. citizens and permanent residents) are responsible for ensuring that technical data they present in open sessions to non-U.S. nationals in attendance or in forum proceedings are not export restricted by the ITAR. U.S. nationals are likewise responsible for ensuring that they do not discuss ITAR export-restricted information with non-U.S. nationals in attendance.
General Policies
Nondiscriminatory Practices
AIAA accepts registrations irrespective of race, creed, gender, color, sexual orientation, physical handicap, and national or ethnic origin.
Restrictions
Photography or the video or audio recording of sessions or exhibits, as well as the unauthorized sale of AIAA-copyrighted material, is prohibited.